Team Member- Purchase

Responsibilities

Purchase Order Processing:

Receive and review purchase requisitions from various departments.

Prepare and issue purchase orders (POs) accurately and efficiently using the company’s ERP system or other designated software.

Ensure all POs comply with company policies and established terms.

Vendor Communication & Relationship Management:

Communicate regularly with vendors regarding quotations, orders, delivery schedules, and quality issues.

Assist in maintaining healthy relationships with existing suppliers and contribute to vendor performance evaluation.

Quotation & Negotiation:

Obtain competitive quotations from multiple suppliers for required goods/services.

Conduct basic price negotiations to secure favorable terms while ensuring quality and timely delivery.

Order Tracking & Follow-up:

Closely monitor the status of open purchase orders and follow up with suppliers to ensure on-time delivery.

Proactively address and resolve any delivery delays or discrepancies.

Documentation & Record Keeping:

Maintain accurate and organized records of all purchase-related documents, including requisitions, purchase orders, invoices, delivery challans, and vendor contracts.

Ensure proper filing and archiving of physical and digital records.

Invoice & Payment Coordination:

Verify incoming invoices against purchase orders and goods received notes (GRN).

Liaise with the finance department to facilitate timely vendor payments.

Market Research:

Assist in researching new suppliers and products to identify potential sourcing opportunities and ensure competitive pricing.

Compliance & Policy Adherence:

Ensure all purchasing activities strictly adhere to the company’s procurement policies, quality standards, and ethical guidelines.

Discrepancy Resolution:

Identify and resolve discrepancies related to quantity, quality, pricing, or delivery with suppliers and internal stakeholders.

Communication (Local Emphasis):

Communicate clearly and effectively with internal departments, suppliers, and logistics partners. Fluency in Marathi and Hindi is essential for effective communication with local vendors and staff. Good English proficiency is also required for formal documentation and communication with broader stakeholders.