Personal Assistant

Personal Assistant

Department: Management / Administration
Experience: 2–5 Years
Qualification: Graduate / MBA / PG Diploma preferred

Job Summary

We are looking for a highly organized and proactive Personal Assistant (PA) to provide comprehensive administrative and organizational support to senior management. The candidate will manage schedules, correspondence, meetings, documentation, follow-ups, and confidential information.

Key Responsibilities
Manage the executive’s calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings and maintain meeting schedules.
Handle emails, calls, correspondence, and routine communication on behalf of management.
Prepare reports, presentations, letters, documents, and MIS as required.
Maintain confidential files, records, and important documents.
Follow up with departments, clients, vendors, and other stakeholders on pending tasks.
Prepare meeting agendas, take minutes, and track action items.
Coordinate travel arrangements, accommodation, transportation, and itineraries.
Screen and prioritize incoming calls, emails, and requests.
Maintain a daily task list and ensure timely completion of assigned activities.
Coordinate with internal departments to ensure smooth execution of management instructions.
Assist in preparing presentations and business-related documents.
Maintain databases, contact lists, and important business information.
Handle confidential and sensitive information with complete discretion.
Support management in day-to-day administrative and personal coordination as required.
Perform other tasks assigned by senior management.