Event Manager

Key Responsibilities

1. Event Planning & Strategy

Brainstorm and implement event concepts, themes, and layouts based on client or corporate objectives.

Prepare detailed event blueprints, including floor plans, timelines, production schedules, and task allocations.

Create, monitor, and manage strict event budgets to maximize profitability or cost-efficiency.

2. Vendor & Logistics Management

Source, negotiate with, and coordinate reliable vendors (catering, audiovisual/AV tech, decorators, security, and fabrication teams).

Book and secure appropriate venues, ensuring all necessary permissions, local municipal licenses, and safety permits are obtained.

Oversee complex on-site logistics, including transport, material handling, and setup timing.

3. Marketing & Attendee Management

Collaborate with marketing teams to promote the event via social media, email campaigns, and physical media.

Manage registration processes, ticketing setups, and candidate/guest invitations (especially crucial for job fairs or large exhibitions).

Handle public relations, guest hospitality, and speaker/VIP protocols.

4. On-Site Coordination & Post-Event Evaluation

Supervise the entire event setup, live operations, and smooth dismantling.

Troubleshoot live operational issues calmly and efficiently under pressure.

Conduct post-event evaluations, analyze feedback data, check vendor invoices against delivery, and present ROI (Return on Investment) reports to management.