Dispatch Executive Freshers

• ✓ Job Title: Dispatch Executive / Logistics Coordinator / Dispatch Officer / Shipping Coordinator
• ✓ Department: Logistics / Dispatch / Warehouse Operations / Supply Chain
• ✓ Reports To: Logistics Manager / Warehouse Manager / Operations Manager
• ✓ Location: Nashik, Maharashtra, India (This role is typically based at a factory, warehouse, or distribution center office).

Job Summary:

We are seeking a highly organized, efficient, and detail-oriented Dispatch Executive to manage and coordinate the timely and accurate dispatch of goods from our Nashik facility. The ideal candidate will be responsible for overseeing the entire dispatch process, from order preparation to vehicle loading and documentation, ensuring smooth operations and customer satisfaction. This role requires strong coordination skills, attention to detail, and a thorough understanding of dispatch and logistics procedures.

Key Responsibilities

Dispatch Planning & Coordination:

Receive dispatch orders/sales orders from sales or planning departments.

Plan and prioritize daily dispatch schedules based on order urgency, delivery routes, and vehicle availability.

Coordinate with the warehouse team for picking, packing, and staging of goods for dispatch.

Liaise with transport agencies, trucking companies, and courier services to arrange appropriate vehicles for shipments.

Documentation Management:

Prepare all necessary dispatch documents accurately and promptly, including:

Invoices

Packing Lists

Delivery Challans

E-Way Bills (mandatory for inter-state and specified intra-state movement in India)

Freight Consignment Notes (LR/GR)

Proof of Delivery (PODs)

Ensure all documentation complies with company policies, GST regulations, and transportation laws.

Maintain a systematic record of all dispatched goods and related paperwork.

Vehicle & Material Handling Supervision:

Supervise the loading of goods onto vehicles, ensuring correct quantities, proper stacking, and secure placement to prevent damage during transit.

Verify that products match the dispatch documents (quantity, type, batch/lot numbers).

Coordinate with drivers and transporters for smooth loading and timely departure.

Tracking & Communication:

Track and monitor the status of dispatched shipments, providing real-time updates to relevant internal teams (Sales, Customer Service) and sometimes directly to customers.

Communicate any delays, issues, or discrepancies during transit to the supervisor and concerned departments immediately.

Handle incoming calls and emails related to dispatch inquiries.

Returns Management (Basic):

Assist in coordinating the receipt and documentation of returned goods, ensuring proper procedures are followed.

Inventory Reconciliation (Basic):

Collaborate with the inventory team to reconcile dispatched quantities with system records.

Report any inventory discrepancies arising from dispatch activities.

Safety & Housekeeping:

Ensure dispatch operations adhere to safety protocols and company guidelines.

Maintain cleanliness and organization in the dispatch area.