In 2026, the Accounts Assistant / Billing Checker role is a critical function that ensures financial accuracy at the transactional level. This role serves as the gatekeeper of cash flow, verifying that every invoice generated or received is precise, compliant with tax laws (like GST), and properly recorded in the system.
Below is a detailed job description for this dual-responsibility role.
Job Summary
The Accounts Assistant / Billing Checker is responsible for managing the day-to-day financial administrative tasks with a primary focus on billing integrity. You will ensure that all sales and purchase invoices are error-free, reconcile billing discrepancies, and assist the senior accountant in preparing books for month-end closing. This role requires a sharp eye for detail and proficiency in digital accounting platforms.
Key Responsibilities
1. Billing & Verification (Core Duty)
✓Invoice Auditing: Thoroughly check all outgoing invoices for accuracy in pricing, quantity, discounts, and tax calculations (GST/VAT).
✓Data Validation: Verify purchase bills against Purchase Orders (PO) and Goods Received Notes (GRN) to ensure the company only pays for what was received.
✓Error Correction: Identify and resolve billing discrepancies by coordinating with the Sales, Warehouse, or Procurement departments.
✓Voucher Entry: Accurately enter sales, purchases, receipts, and payment vouchers into the accounting software (e.g., Tally Prime, Zoho Books, or SAP).
2. Accounts Assistance
✓Bank Reconciliation: Match bank statements with internal ledgers to ensure all transactions are accounted for.
✓Ledger Maintenance: Maintain up-to-date records of accounts payable (creditors) and accounts receivable (debtors).
✓Follow-ups: Assist in credit control by sending payment reminders to clients and tracking overdue invoices.
✓Documentation: Maintain a systematic digital and physical filing system for all financial documents, contracts, and tax receipts.
3. Compliance & Reporting
✓Tax Documentation: Ensure all bills have the correct GSTIN numbers and HSN/SAC codes.
✓Expense Tracking: Verify and process staff expense claims and petty cash transactions.
✓Monthly Summaries: Prepare basic reports on total daily sales, pending bills, and cash-on-hand.