Administration Executive

Job Title
Administration Executive
Job Summary
We are looking for a proactive and organized Administration Executive to support daily office operations and ensure smooth administrative functioning. The ideal candidate will manage office facilities, coordinate with vendors, maintain records, handle administrative documentation, and provide operational support to various departments.
Key Responsibilities
Manage day-to-day administrative activities and office operations.
Coordinate with vendors, service providers, and facility management teams.
Handle procurement of office supplies and maintain inventory records.
Monitor housekeeping, security, transportation, and maintenance services.
Maintain office records, files, agreements, and administrative documentation.
Process and track bills, invoices, and administrative expenses.
Coordinate travel arrangements, hotel bookings, and meeting logistics.
Support employee onboarding by arranging workplace facilities and resources.
Assist in organizing company events, meetings, and employee engagement activities.
Ensure compliance with company policies, safety regulations, and office procedures.
Handle courier, dispatch, and communication management activities.
Prepare administrative reports, MIS, and related documentation.
Required Qualifications
Bachelor’s Degree in Business Administration, Commerce, Management, or a related field.
Excellent organizational and coordination skills.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Strong communication and interpersonal abilities.
Ability to manage multiple tasks and priorities effectively.
Preferred Skills
Experience in office administration and facility management.
Vendor management and negotiation skills.
Knowledge of office budgeting and expense tracking.
Basic understanding of HR administration processes.
Strong problem-solving and time-management skills.