Admin Professional Assistant

Admin Professional Assistant – Job Description

Job Title: Admin Professional Assistant
Department: Administration / Operations
Qualification: Graduate in any discipline; MBA / PGDM / Office Administration qualification preferred

Job Summary
We are looking for a highly organized, professional, and proactive Admin Professional Assistant to provide administrative and operational support to management and the organization. The candidate should have excellent communication, coordination, documentation, and time-management skills.

Key Responsibilities
Provide day-to-day administrative and professional support to management.
Manage calendars, schedules, meetings, appointments, and travel arrangements.
Prepare letters, emails, reports, presentations, minutes of meetings, and other official documents.
Handle incoming and outgoing correspondence, calls, and emails professionally.
Maintain confidential files, records, documents, and office information.
Coordinate with internal departments, clients, vendors, and external stakeholders.
Organize meetings, conferences, events, and official appointments.
Prepare meeting agendas, record minutes, and follow up on assigned action points.
Maintain office records, registers, and administrative documentation.
Assist management in preparing reports, presentations, MIS, and business documents.
Coordinate office supplies, stationery, equipment, and other administrative requirements.
Handle travel bookings, accommodation arrangements, and expense documentation when required.
Support HR and accounts teams with administrative documentation and coordination.
Track important deadlines, follow-ups, pending tasks, and management instructions.
Ensure smooth day-to-day office operations and timely completion of assigned tasks.
Maintain professional relationships with clients, visitors, vendors, and employees.
Perform additional administrative and coordination duties assigned by management.