Admin Executive (Female Candidates Preferred)

Job Summary

The Admin Executive will be responsible for providing comprehensive administrative support to the entire office, managing day-to-day operations, coordinating office resources, and ensuring a productive work environment. This role requires excellent organizational skills, meticulous attention to detail, and the ability to handle multiple tasks efficiently while maintaining a professional demeanor.

Responsibilities

Office Management:

Oversee daily office operations, ensuring a clean, organized, and functional work environment.

Manage office supplies inventory, place orders, and ensure timely replenishment.

Coordinate with vendors for office maintenance, repairs, and other services (e.g., cleaning, utilities, internet).

Handle incoming and outgoing mail, couriers, and deliveries.

Administrative Support:

Provide administrative support to various departments and staff members as needed.

Assist in preparing and formatting documents, presentations, reports, and correspondence.

Maintain and update physical and electronic filing systems, ensuring confidentiality and easy retrieval of documents.

Manage and organize appointments and calendars for senior staff or meeting rooms as required.

Front Desk & Communication:

Act as the primary point of contact for visitors, clients, and vendors, providing a warm and professional welcome.

Answer, screen, and direct incoming phone calls with a polite and efficient manner.

Handle general email inquiries and forward them to the appropriate person.

Record Keeping & Data Entry:

Accurately input and update data into various systems or databases.

Maintain employee records, attendance, and leave management (basic support).

Event & Meeting Coordination:

Assist in organizing and coordinating internal meetings, workshops, and company events, including venue booking, setup, and catering arrangements.

Prepare basic meeting agendas and take minutes if required.

Travel Coordination (if applicable):

Assist with basic travel arrangements, such as booking local transportation or making initial inquiries for flights and accommodations.

Adherence to Policies:

Ensure compliance with company administrative policies and procedures.