Office Administration & Management: Oversee and manage all general office operations, including maintaining a tidy and professional workspace.
Clerical & Support Duties: Perform essential clerical tasks like filing, data entry, photocopying, and handling incoming and outgoing mail and couriers.
Correspondence & Communication: Manage email correspondence, answer and route phone calls professionally, and serve as the main point of contact for internal and external inquiries.
Documentation & Record-Keeping: Maintain and update various records, databases, and filing systems to ensure information is accurate and easily accessible.
Meeting & Event Coordination: Schedule and coordinate meetings, prepare meeting agendas, and take minutes. You’ll also assist in organizing company events and team gatherings.
✓Travel Arrangements: Book and manage travel arrangements for staff, including flights, hotel reservations, and ground transportation.
✓Supply Management: Monitor office supply inventory and place orders for new supplies as needed, ensuring the office is always well-stocked.
✓Vendor Relations: Liaise with vendors and service providers, manage contracts, and handle billing and payments as required.