Tender Executive

Key Responsibilities

1. Tender Identification & Analysis

Monitor tender portals, government websites, and other sources for relevant opportunities

Analyze tender requirements, eligibility criteria, and scope of work

Evaluate feasibility and align with company capabilities

2. Bid Preparation & Documentation

Prepare tender documents, proposals, and submissions in compliance with requirements

Compile technical and commercial documentation

Ensure accuracy, completeness, and timely submission of bids

3. Coordination & Communication

Liaise with internal teams (sales, finance, legal, operations) for required inputs

Coordinate with vendors, partners, and clients for clarifications

Handle pre-bid queries and attend meetings if required

4. Compliance & Process Management

Ensure adherence to tender guidelines, formats, and legal requirements

Maintain records of all tender documents and submissions

Track deadlines, submission schedules, and follow-ups

5. Pricing & Commercial Support

Assist in preparing cost estimates, pricing sheets, and financial proposals

Support negotiations and revisions during bid evaluation stages

6. Post-Tender Activities

Track tender results and maintain database of wins/losses

Prepare reports on tender performance and success rates

Assist in contract finalization and documentation